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Section 4000: Placing Children in DFPS Conservatorship
4000 Placing Children in DFPS Conservatorship
4110 Actions Required Before Making a Placement
4111 Gather Information and Recommendations to Select a Placement
4111.1 Review the Permanency Goal
4111.2 Check IMPACT Records for Siblings
4111.4 Consult the Child or Youth
4111.5 Consult the Attorney Ad Litem, Guardian Ad Litem, and CASA Representative
4112 Provide Advance Notice to AAL, GAL, and CASA
4113 Review Additional Information about the Needs of the Child or Youth
4114 Required Factors to Consider When Evaluating a Possible Placement
4114.1 Preference for Relatives and Other Connections
4114.11 Placement with Relatives and Fictive Kin
4114.12 Placement with Noncustodial Parent
4114.13 Placement with Former Foster Parents
4114.14 Placement with Adoptive Parents of Siblings
4114.15 Continuing Obligation to Make Kinship Placements
4114.21 Separating Siblings in Paid Foster Care
4114.22 Separating Siblings for Safety Purposes
4114.23 Siblings of Youth in Extended Foster Care
4114.3 Preference for the Least Restrictive Setting
4114.4 Placing the Child Close to the Child's Home
4114.5 Substitute Caregiver’s Circumstances
4115 Notify the Current Caregiver of the Planned Placement Change
4116 Notify Others about the Planned Placement Change
4116.1 Caregiver-Initiated Placement Move
4116.2 DFPS-Initiated Placement Move
4117 Specific Placement Considerations for Children or Youth Who Have Primary Medical Needs
4118 Placing Children with Intellectual or Developmental Disabilities
4118.1 Assessing the Need for Facility Placement
4118.2 Home and Community-Based Services (HCS)
4118.3 Obtaining CPS Associate Commissioner Approval to Place a Child or Youth in a Facility
4118.4 Emergency Placement Approval Process
4118.5 Requirement to Continue Seeking Less Restrictive Setting
4118.6 Additional Requirements for Specific Facilities
4120 Actions Required After Selecting a Placement
4121 Prepare the Child or Youth and the Caregivers for the Move
4122 Schedule and Conduct a Pre-Placement Visit
4122.1 Pre-Placement Visit for Emergency Placement
4122.2 Before the Pre-Placement Visit
4122.3 During the Pre-Placement Visit
4122.4 After the Pre-Placement Visit
4123 Complete Authorization Forms Provided at Time of Placement
4123.1 Complete the Placement Authorization Form and Upload Documents
4123.2 Complete the Medical Consenter Form
4123.3 Complete the Education Decision-Maker Form
4130 Actions Required When a Child Moves
4131 Gather the Child or Youth’s Important Documents and Personal Belongings
4131.1 Durable Medical Equipment
4132 Transport the Child or Youth to the Placement
4133 Provide and Discuss the Placement Summary (Form 2279)
4134 Provide the Child’s Plan of Service and Discuss Services
4135 Provide Additional Documentation
4136 Provide Critical Documents to the Kinship Caregiver
4140 Actions Required after a Placement Change
4141 Make a Referral to the Kinship Development Worker
4142 Enter the Placement Change Information in IMPACT
4143 Provide Required Notifications
4144 Request Day Care for the Placement
4145 Request an Initial Service Level or Service Level Change if Needed
4146 Discuss Medical and Dental Appointments with the Caregiver
4150 Special Circumstances Affecting Placements
4151 Court-Ordered Placements in Unapproved Facilities
4152 When a Placement Cannot be Secured
4152.1 Involving State Office in a Placement Search
4152.2 Overnight Plans for a Child or Youth When Placement Is Unavailable
4152.3 Meeting the Needs of a Child or Youth without Placement
4152.31 Food for a Child or Youth without Placement
4152.32 Medication for a Child or Youth without Placement
4152.33 Toiletries, Linen, and Bedding for a Child or Youth without Placement
4152.34 Supervision for a Child or Youth without Placement (CWOP)
4152.35 Education for a Child or Youth without Placement
4152.36 Entertainment and Recreational Activities for a Child or Youth without Placement
4152.37 Additional Support and Services for a Child or Youth without Placement
4153 Placements Outside the Region or State
4154 Unauthorized Arrangements of Youth in DFPS Conservatorship
4160 Placements and Child Safety
4200 Foster and Licensed Facility Placements
4210 Seeking Placement Through the Placement Team
4211 Caseworker Notifies Regional Team
4212 Placement Team Searches for Placement Options
4213 Placement Team Confers with Providers and Communicates Options to Caseworker
4214 Caseworker and Supervisor Make Placement Selection
4215 Placements into Operations on Heightened Monitoring (HM)
4220 Abuse and Neglect Investigations of Placements
4221 RCCI Notifying CPS of Alleged Abuse or Neglect in Foster Homes
4223 CPS Protocol During an Investigation Involving a Child in Conservatorship
4224 Using Intermittent Alternate Care and Respite Care During an Abuse or Neglect Investigation
4225 How Safety Checks or Other Safety Measures are Conducted
4231 Disallowing Placements into a Foster Home
4232 Reallowing Placements into a Foster Home
4240 General Residential Operations
4251 Reporting Problems to Other State Agencies
4260 The Intensive Psychiatric Transition Program
4261 IPTP 60- to 120-Day Limit
4262 Eligibility for IPTP Placement
4263 Referring a Youth for IPTP Placement
4264 Planning for Discharge from IPTP Placement
4264.1 Submitting the Child’s Service Level Request
4264.2 Discharge from IPTP Placement
4265 Requesting Extension of an IPTP Placement
4270 Intense Foster Family Care Services
4280 Treatment Foster Family Care (TFFC) Program
4281 Treatment Foster Family Care (TFFC) Time Frames
4282 Eligibility for TFFC Placement
4283 Confirming a TFFC Placement
4285 Requesting an Extension of a TFFC Placement
4290 Temporary Absence from Paid Placement
4291 Criteria for Paying for Foster Care During a Child’s Temporary Absence
4292 Payment Time Frames During a Youth’s Absence
4292.3 Alternative Contracted Placements
4293 The Plan or Intent for the Youth to Return to Placement
4294 When the Caregiver or Provider Does Not Agree for the Child or Youth to Return
4300 Texas Child-Centered Care (T3C) System
4310 Recommendation and Selection of a Service Package
4311 Foster Family Homes Service Packages
4311.1 Primary Foster Family Home Service Packages
4311.11 T3C Basic Foster Family Home Support Services
4311.12 Substance Use Support Services
4311.13 Short-Term Assessment Support Services
4311.14 Mental and Behavioral Health Support Services
4311.15 Sexual Aggression/Sex Offender Support Services
4311.16 Complex Medical Needs or Medically Fragile Support Services
4311.17 Human Trafficking Victim/Survivor Support Services
4311.18 Intellectual or Developmental Disability (IDD)/Autism Spectrum Disorder Support Services
4311.19 T3C Treatment Foster Family Care Support Services
4311.2 Add-On Foster Family Home Services Packages
4311.21 Transition Support Services for Youth and Young Adults Add-On
4311.22 Kinship Caregiver Support Services Add-On
4311.23 Pregnant and Parenting Youth or Young Adult Support Services Add-On
4312 General Residential Operations – Tier I T3C Treatment and Transition Service Packages
4312.1 Tier I: T3C Basic Child Care Operation
4312.2 Tier I: Sexual Aggression/Sex Offender Treatment Services to Support Community Transition
4312.4 Tier I: Substance Use Treatment Services to Support Community Transition
4312.5 Tier I: Emergency Emotional Support and Assessment Center Services
4312.6 Tier I: Complex Medical Needs Treatment Services to Support Community Transition
4312.8 Tier I: Human Trafficking Victim/Survivor Treatment Services to Support Community Transition
4312.9 Tier I: Mental and Behavioral Health Treatment Services to Support Community Transition
4313 General Residential Operation – Tier II T3C Stabilization Support Service Packages
4313.1 Tier II: Sexual Aggression/Sex Offender Services to Support Stabilization
4313.2 Tier II: Substance Use Services to Support Stabilization
4313.3 Tier II: Aggression/Defiant Disorder Services to Support Stabilization
4313.4 Tier II: Complex Mental Health Services to Support Stabilization
4313.5 Tier II: Complex Medical Services to Support Stabilization
4313.6 Tier II: Human Trafficking Victim/Survivor Services to Support Stabilization
4400 Texas Service Levels System
4410 Service Level Determinations and Reauthorizations
4411 Authorizing Service Levels
4411.2 Moderate, Specialized, Intense, or Intense Plus Service Levels
4411.3 Intensive Psychiatric Transition Program (IPTP) Service Level
4411.4 Treatment Foster Family Care (TFFC) Service Level
4420 Caseworker Responsibility for Timely Determinations
4421 Obtaining an Initial Authorized Service Level (ASL)
4421.1 Submitting Information to the Third-Party Contractor (Youth for Tomorrow)
4422 Obtaining a Scheduled or Nonscheduled Review of a Service Level
4422.1 Requesting a Review of a Service Level by Preparing a Complete Clinical Record
4422.2 If a Complete Clinical Record Is Not Available When Requesting a Review of a Service Level
4423 Guidelines for Expired Service Level Authorization
4424 Retroactive Service Level Authorization
4424.1 Obtaining a Retroactive Service Level
4430 When Authorized Service Levels and Billing Service Levels Are Not the Same
4431 Requesting a BSL That Is Lower Than the ASL
4432 Requesting a BSL That Is Higher Than the ASL
4433 Role and Responsibilities of the State Office Foster Care Billing Program Specialist
4434 Appealing Disagreements with ASLs
4434.1 Service Level Peer Review Committee
4510 Placing Children Outside of Texas
4511 Documenting a Request to Place a Child Outside of Texas
4512 Expedited ICPC Home Screening
4512.1 Criteria for an Expedited Home Screening
4512.2 Initiating an Expedited Home Screening
4513 Placing a Child with an Out-of-State Caregiver
4513.1 Placing a Child with an Out-of-State Non-Custodial Parent
4513.11 Assessing the Non-Custodial Parent
4513.12 Caseworker Recommendations to the Court After Assessment
4513.13 Court Involvement and Hearings Related to ICPC
4513.14 Issues to Address before Dismissal and Placement with the Non-Custodial Parent
4513.2 Placing a Child with an Out-of-State Custodial Parent
4513.3 Placing a Child with a Relative Out of State
4513.4 Placing a Child With a Foster Family Outside of Texas
4513.5 Placing a Child with an Adoptive Family Outside of Texas
4513.6 If a Texas Caregiver Moves to Another State
4513.7 Placing a Child in a Residential Treatment Center Outside of Texas
4514 Receiving State’s Decision on an Interstate Placement
4514.1 If Permission Is Denied
4514.2 If Permission Is Granted
4515 Placing the Child in the Other State if the Placement is Approved
4515.1 Notifying the Receiving State
4515.3 Canceling a Placement Request
4515.4 Out-of-State Placement Disruptions
4520 Placing Children from Another State In Texas
4521 Illegal Interstate Placements
4522 Accepting Requests From Other States to Place With a Non-Custodial Parent Living in Texas
4522.1 Completing a Home Screening When a Child from Another State Is Placed in Texas
4523 Notification and Supervision
4524 Requirement That the Court Retain Jurisdiction after Making an Interstate Placement
4525 If a Caregiver Moves during the Supervision of an ICPC Case
4525.1 Caregiver Moves Within Texas
4525.2 Caregiver Moves Outside of Texas
4526 Interstate Placement Disruption
4527.4 Ending the Placement in IMPACT
4531.1 When a Child is Missing from Their Approved Placement in Texas
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