Handbook Revision, June 2025
This revision of the DFPS Travel Claims and Services Handbook was published on June 2, 2025. Summaries of new or revised items are provided below.
DFPS Travel Policy, Sections 2000-2750 (PATS 14254)
These updates reflect the following:
- Current Texas Government Code.
- Process and procedure changes.
- Additional verbiage due to internal audit findings. (These changes now mirror updated sections of the Texas Government Code.)
- TexTravel verbiage aligns with the revised travel webpage.
Note: The Definitions of Terms section was moved to the end of the handbook but not revised.
See:
2000 DFPS Travel Policy
2100 State Travel Charge Cards
2110 Charges
2111 Unallowable Charges
2112 Allowable Charges
2120 Eligibility for State Travel Charge Card
2130 Charge Card Holder Payment Responsibility
2140 Unauthorized Use of State Travel Charge Cards
2150 Applying for a State Travel Charge Card
2160 Cancellation of a State Travel Charge Card
2200 Travel Advance Travel Funds
2210 Who Will Be Issued Travel Advance Travel Funds
2220 Who Will Not Be Issued Travel Advance Travel Funds
2230 When to Submit an Travel Advance Travel Request and Travel Advance Settlement Claim
2240 Travel Advance Travel Request Procedures
2250 Travel Advance Travel Settlement Procedures
2251 Travel Advance Travel Settlement Attachments Required
2252 Delinquent Travel Advance Travel Settlement Claim
2253 Repaying Unallowable Expenses Charged to the EXTRA Card
2254 Reimbursing Authorized Traveler for Expenses in Excess of the Amount Charged to the EXTRA Card
2260 The Authorized Traveler and Supervisor Responsibility
2300 In-State, Out-Of of-State, and Out-of-Country Travel Reimbursement for Lodging and Meals
2310 In-State Travel Reimbursement for Lodging and Meals
2311 In-State Travel Reimbursement for Lodging
2312 In-State Travel Reimbursement for Meals
2320 Out-of-State Travel Reimbursement for Lodging and Meals
2321 Out-of-Country Travel Reimbursement for Lodging and Meals
2322 Washington, D.C. Travel – Reimbursement for Lodging and Meals
2330 Ineligible Reimbursement for Lodging and Meals
2340 Exception for Authorized Travelers Eligible to Receive Actual Reimbursement for Lodging and Meals
2350 General Lodging Requirements for Authorized Travelers
2351 Fifty-Mile Limit
2352 Lodging Receipts
2353 Shared Lodging
2354 Cancellations to Lodging Reservations
2360 Combining State and Personal Business
2370 Travel Expenses Incurred to Attend a Funeral
2400 Personal Vehicles
2410 Reimbursing Personal Vehicle Travel
2420 Coordinating Personal Vehicle Travel: Four-Per-Car Rule
2430 Multiple Authorized Travelers
2440 Mechanical Failure Repairs
2450 Personal Vehicle Mileage
2451 Mileage Reimbursement Rate
2452 Mileage Bbetween Lodging and Restaurants or Lodging and Duty Point
2453 Mileage Bbetween Residence and Airport
2454 Mileage Bbetween Residence and Duty Point
2455 Mileage Bbetween Residence and Place of Employment
2456 Mileage for Returns to Place of Employment (HQ)
2456.1 Returns to Headquarters (HQ) Ffrom Personal Leave
2456.2 Weekend Returns to HQ
2456.3 Daily Returns to HQ
2500 Obtaining Approval to Travel
2510 Completing Appropriate Travel Forms
2520 Obtain Authorization Signatures
2530 Types of Travel Related to Child Placement
2600 Public Transportation
2610 Contracted Travel Agency
2620 Airfare Airline
2621 Ticket for Required Extra Seat
2622 Airline Baggage Fees
2630 Rental Cars
2631 Allowable Rental Car Expenses
2632 Unallowable Rental Car Expenses
2640 Other Public Transportation Modes
2641 Trains
2650 Client Travel by Bus
2660 Changes or Cancellations to Travel Air or Hotel Reservations
2700 Other Travel Expenses
2710 Conference, Seminar, and Training Expenses
2711 Registration Fees
2720 Reimbursement for Travel to Job Interviews
2730 Incidental Expenses
2731 Allowable Incidental Business Expenses
2731.1 Business-Related Administrative Expenses
2731.2 Business-Related Vehicle Expenses
2731.3 Business-Related Foreign Travel Expenses
2731.4 Personal Attendant Expenses
2732 Unallowable Incidental Expenses
2740 Travelers Wwith Disabilities
2741 Transportation Reimbursement
2742 Attendant Expenses
2742.1 Allowable Attendant Travel Expenses
2742.2 Preparing Claims for Attendant Expenses
2742.3 Porter Assistance
2742.4 Personal Attendant Services and Accommodations
2743 Service Animals, Emotional Support Animals, and Other Accommodations
2750 Minor Clients and Foster Children Expenses