During the Active Full Credential period, the provider must submit an annual T3C System Credential Report to DFPS to ensure model fidelity between Re-credentialing periods. This report will be data-based and provide details on the organization’s operation of the various Service Package(s) and Add-On Service(s) to include reports on workforce, staff/caregiver turnover, staff/caregiver tenure, admission and discharge rates, average length of stay, outcome, and other data. Providers must use the Annual Report template provided by DFPS. DFPS will issue a broadcast announcing the release of the Annual Report template, as well as information on upcoming webinars and instructions.

The Annual Report is due each year, during the month in which the Provider’s first Active Full Credential award was issued. For example, if the Active Full Credential for the CPA’s Foster Family Home Service Packages were awarded in the month of January 2025, then the Annual Report will always be due in January of each calendar year. The provider will not be required to include data for Service Packages and Add-On Services that, at the start of the expiration month, are still in the Inactive Full Credential, or an Inactive or Active Interim Credential.

*Notice: Browsers can't display these PDFs. To view the reports, you must download them and open them using a desktop application.

IMPORTANT!  Adobe PDF Requirements (Required reporting documents are provided as Adobe PDF Forms.)

Before completing this report:

  1. Download all required PDF forms.
  2. Save the forms to your computer.
  3. Open the saved report using Adobe Acrobat Reader. (Adobe Acrobat Reader is available free of charge from Adobe.) Do not complete the form within your Internet browser, as some features may not function correctly.
  4. Enter information only in the light blue shaded reporting fields throughout the report.
  5. Fields outlined in red are required and must be completed before the report can be finalized.
  6. Save your work to your computer periodically while completing the report.

Instructions

This report is organized by one Service Package on each tab.

Complete only the tabs for service packages that the Child Placing Agency (CPA) held an Active Full Credential for during the reporting period. The reporting period begins on the first day of the month when the provider received its first Active Full Credential (or when the previous Annual Report was due) and ends on the last day of the month before the current Annual Report is due.

Each Service Package tab includes:

  • Section specific instructions that identify the information required for each section and how it should be reported.
  • Blue fillable fields for entering information or selecting a response from a drop down menu where provided.
  • Red outlined fields that identify required information and must be completed before submission.

“Not Tracked” is an option in some reporting fields. Entering it indicates the Provider did not track the requested information during the current reporting period. Due to T3C's iterative development, reporting requirements and options may be revised in future reporting periods. The T3C System Blueprint should be used to identify all applicable tracking requirements.

"N/A" is an option in some reporting fields only during the Provider's first annual reporting period.

Questions

Email the T3C Annual Report Mailbox.

Resources