Authority/Reference(s) Human Resources Code §40.058
Revision Date September 1, 2026

Policy

Contract Oversight and Support (COS) establishes the Specialized Monitoring Plan (SMP) for Client Service contracts by identifying the highest risk contracts for each contract division based on Risk Assessment Instrument (RAI) scores and whether the contract has been monitored in the last two years.

For reprocured contracts, COS and contract divisions may use expenditure data, monitoring history, and prior RAI scores from the most recently closed contract during the first year of the new contract to inform and support the SMP process.

Unless approved through the 9103 SMP adjustment process, contracts identified on the SMP must have monitoring initiated by contract divisions within the fiscal year and completed by the end of the calendar year. See Adjustments to the Client Services SMP.

Exemption to the Residential Childcare Contracts (RCC) SMP

RCC contracted operations with a heightened monitoring designation are exempt from the SMP process. The operations are subject to a heightened level of monitoring as part of a court-ordered monitoring program to best ensure safe placements for children in DFPS care. If an operation is determined to require heightened monitoring after the release of the Initial SMP, staff must follow the 9103 adjustment process to remove from the SMP. See Adjustments to the Client Services SMP.